Feeling like you need to check emails, texts, calendars and three different apps just to find out what is happening? Operations Hub brings everything into one clear dashboard — your AI agent reads the inbox, watches the calendar, nudges staff and clients about what needs attention, and runs the custom apps your business actually depends on. Built for owners who want to step back without losing control.
Our VR Hire operation — bookings, fleet tracking, client comms, job scheduling — runs inside Operations Hub. It is mission-critical for us, not a proof of concept.
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A practical command centre
Your business activity. One timeline.
Follow work from request to completion, review exceptions and keep your team moving from one calm workspace.
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What your AI agent actually does, every day
Not a chatbot. A digital worker with real jobs.
Your Operations Hub agent has a list of responsibilities you agree on during setup. Here is what it can handle out of the gate:
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Inbox triage & replies
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Reads your Gmail, Outlook or email of choice. Surfaces the 3 emails that actually need you today. Drafts replies for the rest. You approve before it sends.
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Calendar monitoring & scheduling
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Watches your calendar for double-bookings, no-shows, and gaps. Suggests available slots. Sends booking confirmations and reminders automatically.
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Staff & client nudges
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Sends a polite text or email when a quote has sat for 48 hours, a job needs signing off, or a customer has not confirmed their appointment. Escalates to you if ignored.
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Run your custom apps inside the hub
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Your booking system, quoting tool, job tracker, client portal — the apps you already use or want built — run inside Operations Hub. One login, one dashboard, one source of truth.
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Integrate with what you already use
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Xero for invoicing, Gmail for email, Google Calendar for scheduling, WhatsApp for client messages, Slack for team chat — your agent connects to the tools you already trust.
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Less chasing. More progress.
Stay informed without staying in the loop.
Automate routine coordination, keep human approval where it matters and ship work faster without juggling separate tools.
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See what matters now
Real-time health and clear status cards surface blockers and decisions without exposing infrastructure detail.
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Keep control of decisions
Use human approval for sensitive actions. Approve, Modify or Reject before work continues.
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Grow at your pace
Start with the useful core, add as little or as much as you need, and expand later as opportunities become clear.
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Customised, not off the shelf
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A dependable minimum foundation, explained plainly.
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Operations Hub is customised around your business after we understand your requirements and AI Opportunity Audit findings. Optional modules can then be scoped around the work that delivers the most value.
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Who is this for?Trade businesses, professional services, agencies, rental or hire operators — any small-to-medium business where you find yourself in 5 different tools before lunch. If you have 2–30 staff and someone whose job is "chasing people up," this is for you.
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Dedicated AI agentA focused digital worker with agreed responsibilities — reading email, monitoring deadlines, watching for missed follow-ups, running your custom apps.
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Cloud server and best-practice setupA managed home for the system, prepared correctly from day one with backups, monitoring, and security posture.
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Firewall and access security hardeningSensible protections and controlled access matched to the agreed scope — no open ports, no shared passwords.
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Initial business customisations and workflowsThe knowledge, instructions and routine steps needed to begin useful work — your email rules, your calendar logic, your client-nudge cadence.
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Operations Hub panelYour clear view of status, activity, schedules and pending decisions.
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Client training and handoverPractical guidance so your team knows what the agent does, when to step in, and how to add new jobs later.
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Start with the opportunity
Map the right first move for your business.
We will identify where an operational hub could remove friction, define the controls and shape a practical starting scope — whether that is email triage, calendar management, a custom app, or a mix of all three.
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